This digital platform is currently operated under the direction and control of Coventi (“the Company”). All references to ‘our’, ‘us’, ‘we’ or ‘company’ within this policy and within the opt-in notice are deemed to refer to the Company, its subsidiaries, affiliates and associates or any third party which may assume ownership and/or control of this digital platform and its content. All references to “you” and “your” refer to any visitor to our digital platforms.

PERSONAL DATA

The term, personal data is the entryway to the application of the General Data Protection Regulation (GDPR). The data subjects are identifiable if they can be directly or indirectly identified, especially by reference to an identifier such as a name, an identification number, location data, an online identifier or one of the several special characteristics, which express the physical, physiological, genetic, mental, commercial, cultural or social identity of these persons. In practice, these also include all data which are or can be assigned to a person in any kind of way.

In addition to general personal data, one must consider above all the special categories of personal data (also known as sensitive personal data) which are highly relevant because they are subject to a higher level of protection. These data include genetic, biometric and health data, as well as personal data revealing racial and ethnic origin, political opinions, religious or ideological convictions or trade union membership.

THIRD-PARTY WEBSITES, APPLICATIONS, AND INTEGRATIONS.

Coventi Services include links to third-party websites and applications as well as to integration and partner providers of multiple different types of services associated with a particular Event. The third-party websites, applications, and integrations. Clicking on links to third-party websites, content, applications, or integrations may allow those third parties to collect or share data about you. We do not control those third-party websites or content and are not responsible for their privacy statements or the way in which they collect or use your data. Where you access or use third-party services or integrations provided by an Event organiser, advertiser, sponsor or any other party who participates in an Event, we encourage you to request details of and read the privacy policy of that party. We do not control those third parties and are not responsible for their privacy statements or the way in which they collect and use your data.

THE INFORMATION WE SHARE

When you create an account on the Sites, Coventi will collect and retain information about you, some of which is Personal Information. You may be required to provide additional personal or demographic information when registering for an event hosted on the Sites including, but not limited to, photo, resume, work experience, educational qualification, location, skills, and industry.

The information you provide is collected by Coventi, and is shared with the company(companies) participating in the event, which may be a customer or a Third Party. This includes personal information such as name, email address, resume and other questions you answer during the registration process. This also includes conversation (chat) history from conversations with any other participant and/or organization. If providing information for an Event, this information may become subject to the policies of the respective company (companies) after it has been shared, as Coventi is not responsible for these policies. Providing additional information beyond what is required at registration is entirely optional, but enables you to better identify yourself. We may share your Personal Information with third-party contractors or service providers to provide you with the services that we offer you through our Sites; to provide technical support, or to provide specific services in accordance with your instructions. These third parties are required not to use your personal information other than to provide the services requested by Coventi.

USE OF COOKIES ON OUR DIGITAL PLATFORMS

We use “cookies” to help us gather and store information about visitors to our digital platforms. A cookie is a small data file that our server sends to your browser when you visit the digital platform. The use of cookies helps us to assist your use of certain aspects of the digital platform. You can delete cookies at any time, or set your browser to reject or delete cookies. You obtain information about how to manage cookies at www.aboutcookies.org. We may use information from cookies for the following purposes: Traffic monitoring, including the IP address from which you can access the digital platform, the type of browser and operating system used to access the digital platform, the date and time of your access to the Digital Platform, the pages you visit, and the Internet address of the platform from which you accessed the Digital platform.

To recognize repeat visitors for statistical/analytical purposes.

• Anonymous tracking of interaction with online advertising, e.g., to monitor the number of times that a banner advert is displayed and the number of times it is clicked.
• We may connect the information we collect through cookies with other personally identifiable information that you provide to us. Such purposes are:

1. To customize or personalise your experience of the Digital platform; for example, so that we can greet you on the Digital platform by name.
2. To monitor your use of our digital platform(s) in order to make our communications to you as relevant as possible; for example, by sending you e-mail communications relevant to the parts of the Digital platform that you visit most often or by letting you know about features of the Digital platform that you have not accessed previously.
3. To compile and report to third parties (such as advertizers) aggregate statistics about our users in terms of numbers, traffic patterns and related Digital platform information.

SECURITY

We take security seriously and we take precautions to keep your personal information secure. We have put in place appropriate physical, electronic and managerial procedures to safeguard the information we collect. We have no control over the privacy of any e-mail communications while in transit to us. We recommend that you do not include confidential, proprietary or sensitive information in e-mails. I the unlikely event that we believe that the security of your personal information in our possession or control may have been compromised, we may seek to notify you of that development. If a notification is appropriate, we would endeavour to do so promptly under the circumstances, using any contact details provided.

You are reminded that in accordance with the Terms and Conditions of use of this digital platform, which include this Privacy Policy, you are responsible for maintaining the strict confidentiality of your account password, and you are responsible for any activity under your account and password.

It is your sole responsibility to control the dissemination and use of your password, to control access to and use of your account, and notify us when you desire to cancel your account. We will not be responsible or liable for any loss or damages arising from your failure to comply with this obligation.

UNSUBSCRIBE, ACCESS, QUESTIONS, AND FURTHER INFORMATION

At your request, where the law requires us to do so, we will confirm what personal information we hold about you, update your information, remove your information and/or correct any inaccuracies in such personal information if you contact us using the “unsubscribe” details provided below.